Assistant to Managing Director

Solvay is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

We are looking for:

• The Assistant supports the Managing Director to perform the responsibilities in an organized and timely manner which is consistent with the operating practices of the business. This role will act as the Managing Director's first point of contact with people from both inside and outside the organization, constantly maintaining an utmost level of confidentiality and discretion with all information of the business, the Managing Director, information obtained from colleagues, and business activities in general.
• Work location:Banchang,Rayong,Thailand.

We count on you for:

• Provide a high-quality secretarial and organizational support service.
• Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary, ensuring the most effective use of time for the Managing Director.
• Act as a key liaison point between the managers and other key external parties, setting up meetings as appropriate and maintaining good communications.
• Ensure the Managing Director is well prepared and supported for an extensive range of meetings with internal and external parties. This will include organizing meeting venues, preparing agendas, pre-meeting briefings, taking minutes of meetings, noting action points, and following them up accordingly.
• Research, and collate information from internal and external sources to prepare for presentations or reports for the Managing Director as required.
• Advise the Managing Director of impending work deadlines for both internal and external commitments, e.g. management meetings, reports, presentations, conferences, projects
• Receive and deal with telephone calls professionally, re-direct or take messages, and use initiative to deal with queries.
• Sort, distribute, and respond to or draft responses to incoming mail in a timely and efficient manner.
• Organize, and maintain effective filing systems and support corporate secretarial duties by coordinating documents for signatures, safekeeping, etc.
• Make travel and visa arrangements, book accommodation and prepare travel itinerary for the Managing Director. Coordinate with the respective Executive Assistants to manage the travel itineraries of visiting Senior Management.
• Provide high-quality and professional office hospitality to visitors.
• Organize events, conferences, lunches/dinners, or meetings hosted by the Managing Director.
• Act as the key person to support other functions for vendor creation management processes; gather relevant vendor information, such as legal entity name, address, contact details, tax identification numbers, bank account information, or any specific contractual terms or agreements, etc
• Proactively coordinate and support CSR activities to promote a high participation of stakeholders.
• Organize meals for staff during shutdown/turnaround or upon their request.

You can count on us for: 

• This role offers a unique opportunity for the candidate to be part of a growing family and participate in the ambitious transformation journey Solvay is launching in order to further upscale our capabilities. 
• It gives the candidate's the opportunity to be recognized as the orchestrator of our and benefit from a large autonomy to define how we will reach our ambitions with respect to process standardization (think globally, steer regional and local deployments).

You will bring:

• Minimum 5 years of relevant experience
• At least a Degree in any discipline
• Proficient in Microsoft Office Word, PowerPoint, and Excel
• Experience in vendor management or SAP usage is a plus
• Highly proficient in written and oral communication in English
• Effective communication skills, including the ability to effectively communicate requests and instructions to individuals and groups
• Possess flexibility and adaptability to manage changing work requirements and varying volumes of work
• Ability to work cooperatively and effectively within the team and the organization
• Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines, and maintain a high quality of work
• Possess a personal presentation that reflects a professional image and the values of the organization
• Has experience in a busy, diverse, and demanding role, demonstrating strong organizational skills, the ability to plan, and prioritize a complex workload, and meet deadlines 
• Has experience in coordinating activity within a team and some experience in coordinating preparation for and outputs from Board or senior-level meetings 
• Has a proactive approach, the ability to work on your own initiative, and be assertive to see tasks  through to completion 
• Has the ability to find innovative approaches to challenges and some resource and project management experience 
• Has some analysis and research experience and the ability to work through flexibly and collaboratively in a small team environment to meet changing organizational requirements 
• Has strong interpersonal skills and the ability to establish and develop effective relationships and excellent written and verbal communication, presentation, and influencing skills, and excellent attention to detail 
• Has strong IT skills including confidence in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) ,an understanding and experience of data protection requirements and an understanding of how to handle sensitive situations and the need for confidentiality 
• Preferably has some experience working in a social enterprise, community, or voluntary organization (desirable), or at least an interest in social enterprise 
• Demonstrates good humor, patience, and empathy when required 
• Ideally has a first aider at work qualification, And is ready to demonstrate and develop leadership within the role.

You will get:

• Competitive salary and benefits package
• 16 weeks of maternity/paternity and co-parenting leave
• Training platform for all employees
• Free language courses (24 languages available)
• Free well-being sessions (physical and psychological)

Additional information:

• Location:Rayong

About us

• Solvay, a pioneering chemical company with a legacy rooted in founder Ernest Solvay's pivotal innovations in the soda ash process, is dedicated to delivering essential solutions globally through its workforce of over 9,000 employees. Since 1863, Solvay harnesses the power of chemistry to create innovative, sustainable solutions that answer the world’s most essential needs such as purifying the air we breathe and the water we drink, preserving our food supplies, protecting our health and well-being, creating eco-friendly clothing, making the tires of our cars more sustainable and cleaning and protecting our homes. As a world-leading company with €5.6 billion in net sales in 2022 and listings on Euronext Brussels and Paris (SOLB), its unwavering commitment drives the transition to a carbon-neutral future by 2050, underscoring its dedication to sustainability and a fair and just transition.
• At Solvay, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.

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