Procurement Travel & Expenses Assistant (F/M/X)

Solvay is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

About the role

Our team, composed of 6 people, is integrated in the Procurement department and focuses on processing employee expense reports and corporate card transactions in collaboration with internal stakeholders and global teams.

As a Procurement Travel & Expenses Assistant you will be responsible to perform transactional operations on a day-to-day basis according to operational procedures, to ensure compliance with the Group’s T&E and P-Card policies and to provide excellent customer service support. You will get the opportunity to strive for the continuous improvement of the activities in which you are involved by submitting/generating ideas, directly contributing to our Procurement excellence. You will be accountable for:

• Expense management: Process and post expense reports using Concur, verify report legitimacy, perform account reconciliation, and manage corrections in line with standard procedures.
• Operational activities: Execute T&E operations following documented procedures, resolve errors, meet performance targets, and ensure accurate data processing and system maintenance.
• User experience and support: Communicate daily with internal and external stakeholders through designated channels, and respond to process-related inquiries while meeting quality and timing expectations.
• Continuous improvement: Collect user feedback to identify improvement opportunities, implement enhancements, and suggest updates to documentation and workflows.
• Knowledge development: Maintain and expand understanding of group policies, operational procedures, and tools to support efficient and compliant service delivery.

We offer a permanent contract with a hybrid (2x a week at the office) working mode.

About you

Degree in Purchasing, Business Management  or a relevant domain
Minimum of 1-3  years of experience in Procurement or Accounting environment

Competencies:

• Technical and analytical expertise: Proficient in SAP ERP and T&E tools, with strong data management skills and the ability to analyze large volumes of information, identify opportunities, and ensure data accuracy.
• Process and organizational capabilities: Skilled in formalizing processes and documentation, with effective organizational abilities and agility to navigate across different levels of the organization.
• Communication and collaboration strengths: Excellent communication skills in English, proactive mindset, customer-focused approach, and strong collaboration and interpersonal skills.

Behaviors: 

• Problem-solving and initiative: Demonstrates a proactive mindset with the ability to troubleshoot technical issues effectively.
• Collaboration and communication: Excels in interpersonal and communication skills, fostering strong collaboration with internal teams and stakeholders.
• Customer focus and improvement: Committed to continuous improvement and delivering high levels of customer satisfaction.

About the pay

Attractive and equitable pay for all: compensation is determined within a range to foster your development in the role. The base pay expected for this role is: R$ 3.532,00 to R$ 4415,00 per month in Brazil.

Your salary may ultimately be higher or lower based on your skills and experience. Additionally, we provide a competitive total rewards package that includes a bonus and/or other incentives.

Benefits:

• Solvay Cares program: minimum of 16 weeks of parenting leave for all employees and package with healthcare, disability and life insurance coverage.
• Prioritization of well-being: work-life balance promotion, flexible approach to work part-time or hybrid work arrangements (depending on the type of job), employee assistance program with access to physical and psychological support.
• Professional development: prioritization of internal talents for career progression, access to a training platform, opportunities to join Employee Resource Groups (ERG) for experience sharing and mentorship and free language courses.

About us

• Solvay, a pioneering chemical company with a legacy rooted in founder Ernest Solvay's pivotal innovations in the soda ash process, is dedicated to delivering essential solutions globally through its workforce of over 9,000 employees. Since 1863, Solvay harnesses the power of chemistry to create innovative, sustainable solutions that answer the world’s most essential needs such as purifying the air we breathe and the water we drink, preserving our food supplies, protecting our health and well-being, creating eco-friendly clothing, making the tires of our cars more sustainable and cleaning and protecting our homes. As a world-leading company with €4.7 billion in net sales in 2024 and listings on Euronext Brussels and Paris (SOLB), its unwavering commitment drives the transition to a carbon-neutral future by 2050, underscoring its dedication to sustainability and a fair and just transition.
• At Solvay, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.

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